This form is to be completed by persons who propose to conduct a waterway event/ boating activity on Safe Transport Victoria managed waters or unmanaged waters and who wish to apply for either an exemption or an exclusion zone and exemption or modification from the application of provisions of the:

    • Marine Safety Act 2010 (Vic);
    • Marine Safety Regulations 2023 (Vic);
    • State waterway rules; or
    • Regulations made under the Port Management Act 1995 (Vic).

Safe Transport Victoria can only issue boating activity exemptions and exclusion zones in relation to the operation of vessels on waters under its control or unmanaged waters.

In order for Safe Transport Victoria to meet the requirements under the Marine Safety Act 2010 (Vic), including assessment, government gazette and newspaper notices, you must lodge a complete application and associated documents at least three weeks before an event – It’s recommended you apply six weeks before an event.

If you are conducting a series of events at different waterways, you may need to complete a separate application form for each waterway to address the safety issues for each individual location.

As part of your application you will need to provide an assessment of safety risks associated with the boating activity exemption or modification and the proposed risk controls to be implemented to eliminate or reduce those safety risks. Your application cannot be considered without a risk assessment. Please see the “Notes on Ri

Your application cannot be considered without the following supporting documents:

    • A waterway map showing:
      • the area of the event
      • all proposed exclusion zones
      • safety distances between area of use, shore, infrastructure,
      • direction of traffic,
      • type and location of all infrastructure including markers/ buoys,
      • boat ramps,
      • moored infrastructure and moored vessels,
      • emergency access from the water

The map cannot be hand drawn. Maps must show relevant infrastructure and reference Lat/Long coordinates to WGS84.

    • A cancellation policy outlining when the event will be cancelled if the safety risks are deemed to high for the event to go ahead or continue.
    • Fireworks fall-out zones and Work Cover approvals. If fireworks are proposed at the event, you must provide:
      • on the waterway map (or a separate map),
      • details of the fireworks fall out zones showing minimum separation distances for detonation of fireworks in accordance with reg 155 of the Dangerous Goods (Explosive) Regulations 2011 (Vic),
      • a copy of the Work Cover approvals.
    • Safety Management Plan (SMP). If the event is operating under the rules/safety management plan of a national or state recognised body, provide a copy of the rules or SMP if you have not already provided it to Safe Transport Victoria within the last 12 months.
    • If you have a program/running sheet of the event including set up and breakdown, and an emergency plan you should also attach these (optional).

You must have a minimum of $20M public liability insurance coverage for the event

You must have a cancellation policy outlining when the event will be cancelled if the safety risks are deemed to high for the event to go ahead or continue.

There is no fee to lodge this from.


  1. Identify and consider each of the hazards/risks associated with the works. What can happen, how it can happen given a number of different circumstances, or in conjunction with another hazard?
  2. Identify the Likelihood of each hazard/risk occurring. Is it Almost Certain, Likely, Moderate, Unlikely or Rare? Identify what the Consequence would be. Would it be Insignificant, Minor, Moderate, Major or Catastrophic?
  3. Match the Likelihood score and the Consequence score to determine the Risk Rating. Is it High, Significant, Moderate or Low? Any identified Risk Rating in the Moderate, Significant or High categories require some form of control measure to reduce the risk.
  4. Identify and record the control measures that are already in place to reduce the level of risk associated with the hazard and determine if any additional controls are required to reduce the risk to an acceptable level. Include both preventative controls (to prevent a hazard from occurring) and mitigating controls (to reduce the degree of harm in the event of a hazard or incident occurring). Ensure that the number and effectiveness of controls reflect the level of risk.
  5. Re-assess the risk rating for each identified hazard/risk taking into account the specified control measures.



Likelihood Description Score
Almost Certain Event expected to occur (5) High (15 – 25)
Likely Event may occur (4) Significant (10 – 14)
Moderate Event may occur once in 3 events (3) Moderate (5 – 9)
Unlikely Event may occur once in 10 events (2) Low (1 – 4)
Rare Event occurs only in exceptional circumstance (1) Low (1 – 4)


Consequence Description Score
Insignificant First aid (1) Low (1 – 4)
Minor Medical treatment (2) Low (1 – 4)
Moderate Hospitalisation (3) Moderate (5 – 9)
Major Single death/ multiple injuries (4) Moderate (5 – 9)
Catastrophic Multiple deaths (5) High (15 – 25)


Examples of some of the risks may include:
  • Collision between:
    • vessel/vessel,
    • vessel/structure,
    • vessel/bank,
    • vessel/person,
    • fixed or floating object,
    • overhead obstruction/wires,
    • submerged object.
  • Person overboard.
  • Capsize/swamping.
  • Vessel Failure: Catastrophic failure, (loss of steering or power) that may result in harm to occupants of vessel, other vessels or onlookers – consider speed of vessels.
  • Fire: Vessels and water infrastructure.
  • Propeller Injury: Injury to a participant from a vessel’s propeller.
  • Debris in water causing hazard to other participants, users or vessels.
  • Low light restricted visibility: Event to be conducted in low light/visibility, twilight or dark. Consider requirement for navigation lights, impact on rescue.
  • Black water restricted visibility: Consider potential that the water turbidity, colour or available daylight might prevent seeing someone in the water or under the surface.
  • Delay to event causing impact on exclusion zone/event area: Consider potential that the event may be delayed or run overtime, be late to start, or be required to pause for unanticipated activities. Consider the likely impact on safety of the event.
  • Unregistered vessels or unlicensed operators: The potential that unregistered vessels or unlicensed operators of powered vessels will be present.
  • Unofficial Vessels/swimmers: Large crowds expected on the banks/waters edge Vessels or swimmers/spectators not involved in the event to enter the area where the event is to be held.

Safe Transport Victoria collects and holds the personal information provided in this notice to assist the Director, Safe Transport Victoria to administer the Marine Safety Act 2010 (Vic) and Marine Safety Regulations 2012 (Vic).

Safe Transport Victoria is committed to protecting personal information in accordance with its obligations under the Marine Safety Act 2010 (Vic) and the Privacy and Data Protection Act 2014 (Vic).

The personal information provided in this notice may be disclosed to other government agencies in accordance with section 306 of the Marine Safety Act 2010 (Vic) and section 177 of the Transport Integration Act 2010 (Vic).

It is an offence under the Marine Safety Act 2010 (Vic) to give information that is false or misleading in relation to a request to make a waterway rule. The individuals whose personal information is collected on this notice have a right to seek access to this personal information and to seek correction of any error in the personal information held.

All individuals whose personal information is included with this notice should be informed of this fact.